Job Opening: Executive Support Specialist

Location: Milwaukee, WI

Position Type: Full-time, permanent

Report to: President and CEO

Benefits: Health insurance, 401K, paid time off (vacation, sick, personal), travel and parking reimbursement, cell reimbursement, flexible, hybrid work policy

Salary Range: $50,000-$60,000

Founded in 2006, SecureFutures is a dynamic and growing organization with a mission to provide financial literacy programs and resources to empower students to make sound financial decisions. SecureFutures partners with 250+ high schools and community-based organizations statewide and beyond. We are outcome-focused and committed to continuous quality improvement.

The Executive Support Specialist provides administrative and operations support with a high level of professionalism to the President and CEO and the Operations Director in all aspects of their work. The responsibilities vary and include meeting coordination, event management, office management, and data management.

Responsibilities

1. Meeting and Communications Coordination and Management
   • Manage calendars, schedule meetings, appointments, and calls
   • Draft, review, and send communications on behalf of org executives
   • Organize and prepare for internal and external meetings, including preparing meeting materials and attending to logistics
   • Screen and prioritize emails and respond when necessary
   • Prepare presentations, documents, reports, and other correspondence

2. Data Management
   • Use email and other communications to enter and update information in Salesforce
   • Review reports and edit records for data integrity
   • Gather and organize information for basic bookkeeping
   • Maintain accurate and current electronic records
   • Regularly archive outdated information
   • Update existing documents, reports, and materials for regular use
   • Set up new files and folders each year

3. Office Management
   • Facilitate building and utility issues and repairs
   • Receives and screens incoming calls and correspondence
   • Monitor, order, and restock supplies

4. Other
   • Coordination of and preparation for events
   • Coordinates and supports other miscellaneous projects as needed

Education and Experience

• Bachelor’s degree in a relevant field or equivalent work experience
• Minimum of 2 years of work experience that is related to the role
• Expertise in both the Google Suite and the Microsoft Suite programs
• Salesforce experience

Knowledge, Skills, and Abilities

• Detail-oriented, highly organized, self-motivated
• Ability to communicate effectively and professionally
• Ability to multitask and work efficiently in a fast-paced and evolving environment
• Understanding of best practices as they relate to office management
• Demonstrated ability to work independently and as part of a collaborative team
• Proven customer service track record

Other information

For more information regarding SecureFutures, please visit our website at: https://securefutures.org/.

SecureFutures maintains a spirit and practice of inclusiveness and seeks volunteers, staff, and board members who enrich our programmatic effectiveness through a diversity of experiences, skills, cultures, and backgrounds. Our organization has a policy of equal opportunity for our volunteers, staff, and board, and does not discriminate in hiring, retention, promotion, volunteer recruitment, board recruitment, partnerships, and communities served on the basis of race, color, sex, sexual orientation, gender identity, religion, age, ancestry, national or ethnic origin, marital status, ability, veteran or draft status. Our values statement can be found at: https://securefutures.org/about-us/.

To apply, please submit resume and cover letter to admin@securefutures.org

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